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Clients & Coaching

Trainer tools to manage clients, deliver plans, track adherence, and keep members progressing — in one place.

/gym-software/features/clients-coachingBuilt for India-first opsDesigned for retention
Ideal for
  • • Gyms with personal training
  • • Studios where trainers manage many clients
  • • Owners wanting PT delivery visibility
Outcomes

What improves when you use this feature well.

  • Better coaching consistency
  • Higher PT value (and renewals)
  • Less WhatsApp chaos for trainers
  • Clear visibility into adherence
What you get

Key capabilities included.

  • Trainer profiles + availability (optional)
  • Client roster with quick filters (active, at-risk, PT clients)
  • Plan delivery: workouts + diet + weekly check-ins
  • Adherence dashboard (visits + plan completion)
  • Coach notes, progress markers, and simple assessments (optional)
  • Optional: trainer payouts / revenue attribution (roadmap)
Key workflows

Clear, repeatable flows so staff doesn’t improvise.

Trainer: weekly client management
  1. 1Open roster → review at-risk clients
  2. 2Send weekly check-in prompts
  3. 3Update plan for next week (template or custom)
  4. 4Track adherence and schedule follow-ups
Owner: PT quality and performance
  1. 1See PT delivery volume and client adherence signals
  2. 2Identify which trainers retain members longer
  3. 3Fix process gaps (missed check-ins, inconsistent plans)
Controls & permissions

Stay consistent. Reduce mistakes.

  • Trainers only see assigned clients (recommended)
  • Admin/owner can reassign clients
  • Audit notes for plan changes (optional)
What you can track

Track what matters week to week.

  • Client adherence trends (visits + plan completion)
  • Coach check-in consistency
  • Retention patterns for PT vs non-PT members (optional)
Integrations (now / later)

Connect the feature to your workflow.

  • In-app messaging (roadmap if not already)
  • Calendar sync (roadmap)
FAQ

Common questions owners ask.

Can trainers manage only their own clients?

Yes. You can restrict visibility so trainers only access assigned clients.

Can this work without advanced assessments?

Yes. Start simple: roster, plan delivery, adherence — and add assessments later.

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Training & Diet

Plans and progress tracking that keep members consistent — with diet views that work well for Indian preferences.

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