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Classes, PT & Scheduling
Run group classes and PT sessions without spreadsheets — capacity limits, bookings, reminders, and delivery logs.
/gym-software/features/classes-pt-schedulingBuilt for India-first opsDesigned for retention
Ideal for
- • Studios with scheduled classes
- • Gyms offering PT packs and sessions
- • Owners who want predictable scheduling
Outcomes
What improves when you use this feature well.
- Higher class utilization with fewer no-shows
- Cleaner PT tracking and delivery confirmation
- Less staff confusion about schedules
- Better member experience (book/reschedule easily)
What you get
Key capabilities included.
- Class timetable (recurring/one-off) with capacity limits
- Member booking + reschedule + cancellation (policy-based)
- PT session scheduling + trainer assignment
- Attendance marking for classes and PT sessions
- Delivery logs: what was delivered, when, by whom
- Optional waitlist (roadmap)
Key workflows
Clear, repeatable flows so staff doesn’t improvise.
Member: book a class
- 1Browse schedule → pick slot
- 2See remaining capacity → book
- 3Get reminder notification before class
- 4Check-in attendance at class time
Trainer: deliver PT sessions
- 1View assigned sessions for the day
- 2Mark session delivered (notes optional)
- 3Auto-updates remaining PT sessions (if pack-based)
Controls & permissions
Stay consistent. Reduce mistakes.
- Capacity controls and booking window rules (e.g., book only up to 7 days ahead)
- Cancellation policy (e.g., lock within X hours)
- Role permissions for schedule edits and trainer reassignments
What you can track
Track what matters week to week.
- Class fill rate (capacity vs bookings)
- No-show rate by slot/time
- Trainer PT delivery volume (optional)
- Member booking frequency (engagement indicator)
Integrations (now / later)
Connect the feature to your workflow.
- WhatsApp / push reminders for bookings
- Calendar export (roadmap)
FAQ
Common questions owners ask.
Can I limit class capacity and stop overbooking?
Yes. Each class can have a capacity limit; bookings respect it automatically.
Can PT be tracked as a pack of sessions?
Yes. PT delivery logs can update remaining sessions and show clear history.