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Attendance & Access

Fast QR check-ins with visit history — plus staff attendance — designed for peak-hour reliability.

/gym-software/features/attendance-accessBuilt for India-first opsDesigned for retention
Ideal for
  • • Gyms with high rush hours
  • • Owners tracking utilization and churn risk
  • • Studios managing staff shifts and capacity
Outcomes

What improves when you use this feature well.

  • Faster entry + fewer queues
  • Clear visit history for members and staff
  • Better churn signals (missed days → follow-up)
  • Reduced gatekeeping chaos at the front desk
What you get

Designed so entry takes seconds — scan, confirm, done — without opening 5 screens.

  • QR check-in / check-out (member) with timestamped visit history
  • Staff attendance with shift markers (optional)
  • Flag invalid cases (expired/inactive membership) at scan time
  • Member visit streaks and last-seen indicators (optional)
  • Admin view: attendance trends + daily footfall snapshot
Key workflows

Clear, repeatable flows so staff doesn’t improvise.

Front-desk: check-in flow
  1. 1Open scanner → scan member QR
  2. 2Instant status check (active/expired/frozen)
  3. 3Confirm entry → visit recorded
  4. 4Optional: show dues/renewal prompt if near expiry
Owner: identify churn risk early
  1. 1View ‘missed days’ list (members not visiting for X days)
  2. 2Trigger win-back message or call task
  3. 3Track response and return visits
Controls & permissions

Stay consistent. Reduce mistakes.

  • Who can override invalid entry (manager/owner only)
  • Optional device restriction (scanner device binding)
  • Audit notes for manual overrides (optional)
What you can track

Track what matters week to week.

  • Daily footfall + peak hour patterns
  • Active vs inactive usage (visits per member)
  • Churn-risk list based on missed visits
  • Staff attendance consistency (if enabled)
Integrations (now / later)

Connect the feature to your workflow.

  • WhatsApp nudges for missed days (automation hook)
  • Access control pathway (RFID/biometric) — roadmap
  • Offline scan fallback + sync — roadmap
FAQ

Common questions owners ask.

What happens if a membership is expired?

At scan time, the system can flag the status and either block entry or allow a manager override.

Can I track staff attendance too?

Yes. Staff can also have QR-based check-in/out to maintain shift history and presence.

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Memberships & Billing

Create plans, renew members, manage dues and issue receipts — with a front-desk flow built for speed and accuracy.

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Classes, PT & Scheduling

Run group classes and PT sessions without spreadsheets — capacity limits, bookings, reminders, and delivery logs.

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